Invoice Management

Centralize & normalized invoices, consolidated billing, invoice workflow, bill pay, invoice audit & dispute.

CENTRALIZED & NORMALIZED

A central repository of all IT invoices. One platform delivers access any provider, any technology and any invoice. All provider charges are normalized into a common nomenclature to clarify streamline carrier jargon.

CONSOLIDATED BILLING

A single consolidated invoice for all carrier services purchased through our aggregator channel. The invoice breaks out charges by carrier, technology and/or location for easy access. Drill down to see charges down at the line level.

INVOICE WORKFLOW

Eliminate all paper management of invoices with a fully customizable invoice workflow engine. Supports sequential or tandem based approval and allows different workflows based on provider account or invoice amount.

BILL PAY

Write one check for all services, and vCom will distribute payments to providers on your behalf. Simplify bill payment and streamline accounts payable.

INVOICE AUDIT & DISPUTE

vCom’s expert resources will audit your monthly invoices against contracted rates and account activity and manage any disputes on your behalf. We have collected millions of dollars and shielded customers from thousands of disputes.

Accounting

 GL Coding, AP posting file, cost allocation, budget management.

GL CODING

Build a custom-GL coding process that meets your business needs and apply the automated process to all new invoices. Eliminate manual GL coding processes that burdens IT resources and generates errors.

AP POSTING FILE

We work with your Accounts Payables team and your ERP provider to build a custom-file that matches the AP System requirements. No need to manually upload charges by cost center; the AP File is created within moments of the invoice received.

COST ALLOCATION

Support cost allocation by location, department, and down to the employee level. We work with you to build a customized cost allocation schemas to apply against each individual invoice to streamline cost allocation and eliminate manual work.

BUDGET MANAGEMENT

A streamlined budget management tool for managing annual IT costs. Track progress against your budget, and forecast for the next fiscal year. Simplify and automate a normally arduous process.

Report library, trend analytics, dashboard & metrics, utilization, optimization.

Analytics

REPORT LIBRARY

Choose from hundreds of templates of build your own report to manage assets and associated spend by location, provider, technology, cost center, or employee. Graphical and tabular data provide a 360 view of your infrastructure environment.

TREND ANALYSIS

Get a running 13-month trend of spend by product, carrier account, and location cost center. Spot trends or percent change from one month to the next, and drill down to the inventory-level charge.

DASHBOARD/METRICS

A dashboard delivers a snapshot of your technology environment, with recommendations for optimizing your spend and reducing your ongoing costs. It also gives you a central location for tracking action items and alerts.

UTILIZATION

A central repository of utilization reports across all your spend categories. Slice and dice data to better understand your infrastructure. Understand circuit utilization by location, inventory with no usage, or any aspect of technology and the associated spend.

OPTIMIZATION

Flag outliers and fluctuations, and generate reports that automatically provide savings opportunities.

CLARITY AND CONTROL OVER THE ENTIRE IT LIFECYCLE

A single platform to manage expenses and improve visibility and control across networks, mobile, cloud SaaS, and collaboration technologies.

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